Finance Assistant (Accounts Payable)
Job summary
●Managing the Purchase Ledger, ensuring it is accurately maintained and process deadlines are met
Responsible for accurate and timely processing of all accounts payable transactions
● To ensure suppliers are paid in accordance with agreed terms and conditions
● To support the delivery of the Financial Strategy
Critical purpose of role
- Retain and grow revenue in line with Vizst’s growth targets against an assigned set of accounts
- Build and execute a contact strategy for each acct based upon their requirements
- Build and execute an account plan for each acct based upon their requirements
- Build strong relationships with decision makers across the accounts
- Act as a single point of contact for queries or issues, and liaise with the relevant internal department(s) to bring them to a swift conclusion
- Respond to inbound sales enquiries quickly liaising with the relevant team to win new business
- Proactively identify new business opportunities across the account base and work with the relevant department(s) to win the business
- Achievement of all targets and KPIs
- Develop the skills and knowledge required to sell Vizst’s full portfolio of products and services in accordance with end user requirements
- Manage all opportunities effectively via Vizst’s CRM system in accordance with Vizst’s principles
- Maximise revenue by cross and up selling, whilst adhering to Vizst’s sales principles
- Provide a monthly report as required by Vizst’s Sales Management
- Take responsibility for building and maintaining industry and competitor knowledge, sharing knowledge with the wider virtual team as appropriate
- Respond effectively to inbound enquiries relating to new or existing customer requirements
- Provide support to Vizst’s field based sales team as and when appropriate
- Take a continual improvement approach to all elements of the role and feedback to Sales Management
- Maintain a high level of professionalism at all times
- Other duties from time to time as directed by sales management
Main responsibilities
- Being the first point of contact for all purchase ledger enquiries queries, both internal and external
- Liaise with Procurement to resolve any purchase invoice issues and be responsible for ensuring all disputes are resolved in a timely manner
- To be vigilant and make recommendations for efficiency savings and cost saving
- Process banking receipts and payment transactions on a daily basis and managing cash reconciliations
- Setting up of new supplier accounts and maintaining existing account details
- Monthly reconciliation of supplier statements
- Process employee expense claims and payments
- Execute the purchase ledger function, posting transactions and seeking approval where necessary
- Assist with management accounting tasks including accruals, prepayments, balance sheet reconciliations and maintaining the fixed asset register
- Liaise with CFO to agree with suppliers regarding payment expectations and payment plans as necessary
- Identify and improve any internal purchase ledger control issues
- Supporting with inventory reporting
- Compile Company reports and assist with returns as required (VAT, CSO etc)
- Developing relationships with staff across the business to provide information and support as required throughout the month
- Report and make recommendations to improve on the Company’s use of accounting software, aiming to increase automation where appropriate
- Ad-hoc support to the CFO
- Perform any other reasonable duties consistent with the role as required
Personal specifications
This role would suit someone who meets the following criteria:
- Time Management: Able to work under pressure to meet strict deadlines
- Transactional: Able to handle volumes of transactions accurately and to timescale
- Knowledgeable: Technically and professionally competent
- Communication: Able to communicate complex problems clearly
- Commercial: Understands wider business environment and impact of own output on rest of business
Behaviours
- Trusted advisor, willing to provide a detailed and accurate financial insight at all times
- Strategic thinker, motivated by execution and delivery of an agreed agenda
- Self-developing and self-motivating, encourages high standards in others
- Able to demonstrate our values of being proud, expert, creative, collaborative, honest and customer first
Relevant Experience and Qualifications
Mandatory:
- A minimum 3 years’ experience in a similar position
- Good knowledge of general accounting
- Competent and confident with Microsoft Office, particularly Excel
Preferred:
- Experience with cloud-based ERP system Sage Intacct
- Attained or studying towards AAT or CIMA/ACCA
Job application
We’re always on the look out for incredible talent to join the team, if this role interests you please fill in your details below, let us know why you’re the ideal candidate for this role and attach an up-to date CV. Thank you for your time!